To achieve SEC compliance, implementing intelligent data storage software is a must. At CUC Solutions, we’ve been part of the technological revolution for over 20 years, integrating software solutions into business systems with cutting-edge results.
You may know that SEC rule 17a-4 requires that brokers keep all records “in an easily accessible place” for two years; but do you know that to be in SEC compliance, you must retain original copies of all your transactions? These transactions include:
- All client and interoffice communications
- All written agreements
- All accounting records
- All financial statements and legal documents
Additionally, you must retain this data for three to six years in an archive. With the new regulations, you may wonder how to achieve SEC compliance without overhauling your entire system.
CUC Solutions has spent two decades following the trends of data storage technology, and now offers a comprehensive solution to SEC compliance. We offer brokers state-of-the-art software and hardware systems that provide data storage solutions to existing systems of all sizes. Whether you’re a one-man broker or a brokerage firm, CUC can provide you with the latest data storage solutions while working with your current system.
Our SEC compliance system includes:
- Tamper-Free Original Documents. WORM (write once, read many) technology ensures that only original documents are saved, despite how many duplications exist on your system.
- Authentication. Your files will be double-encrypted using MD5 and SHA1 algorithms, creating unique digital “fingerprints” that cannot be decoded.
- Verification. Our system engages in a self-monitoring feature on a regular basis, checking three different points to verify the accuracy of stored data.
- Serialization. All your records will be serialized to create an audit trail that shows whether any files or media are missing.
- Replication. For backup and restore purposes as well as disaster recovery, CUC requires that you have at least two copies of every file, the second copy being stored offsite to ensure its integrity.
Our software, hardware, and server systems contain intelligent capabilities that protect your data against tampering and provide disaster recovery solutions. You can access your data in nanoseconds while knowing that all your data is being stored and backed up in multiple locations.
CUC Solutions will implement this system into your office software, where it can collect and store data from laptops, desktop workstations, and servers. Because our unique system only stores original files, we can free as much as 60% of your server space by removing and archiving legacy data. You will assign retention values for all legacy data based on SEC compliance, and when those values are met, file encryption will be instantly destroyed. This combination of single instance storing and self-monitoring will continue to keep you in SEC compliance.
To maintain compliance, you need a system that supports:
- Automated data integrity audits
- Automated data integrity refreshes
- Automated technology refreshes
- Online random access file recovery
With CUC, you receive all of these capabilities plus disaster recovery safeguards and the expertise of information technology professionals at the height of the data storage industry.
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